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were carrying the ball there. Starting at the top is an Executive Chairman, then the Council Chairman of radio clubs in the Portland area, with Chairmen of Registration, Promotion, Program, Finance, and Entertainment and a Convention Manager, too, Behind the scenes are dozens of assistants and |ust as many patient XYL/ who spent many a lonesome evening and probably wound up at the registration desk or working on the women's program.

Decisions by the hundreds face the folks who organize ham tests and conventions, and since at least 75 per cent of them involve money, the first tiling to do is get financial feet on the floor- Ideally, the committee should strive to keep prices as low as possible—not only for registrants but for manufacturers who sign up for booths and exhibits. Money doesn't grow on anybody's tree not even the fellow who represents the hottest selling rig in the country. Sure, manufacturers make hay among crowds of prospective check-writers, but let's face it, they have a load of expenses for transportation, meals, tips, rooms, and vou-name-it Since no big affair is complete without exhibits of new and surplus equipment, it seems only fair that factory reps and their budgets .should be handled with kid gloves.

Along this same dollar-sign line is the price of registration. "The lower the better," most hams agree, but obviously a convention held at a hotel where minimum payments must be made, come rain or shine, will cost more than a hamfest held in an open pasture. Those who like conventions and can attend them regularly expect to pay, but if entrance fees can be kept down, a greater number of hams will probably flock in to enjoy the exhibits and forums. The treasurer may get nervous about the lower charges, but not when he finds himself opening the cash drawer twice as often to take in registrations.

Prizes, of course, are a "must" and two important points to ponder are fl) howf to get em and (2) how to get rid of em. Practically every manufacturer or businessman in the electronics game is prepared to donate a raft of prizes every year or oifer some kind of "mark-down" on new equipment, It's up to the committee to decide whether to put all the eggs in one basket and give a complete station as first prize or to buy lots of small prizes to accompany the donations. Unless you have personally waltzed out of a convention or hamfest with a SIL000 prize, you'l probably agree that the more prizes awarded, the happier the hams involved.

It s going to take time to award a lot of loot, and many prize chairmen advocate hourly drawings to get rid of small prizes, saving the big stuff until last This eliminates a three hour drawing of log books, single tubes, and screw drivers while an antsy audience boils in the sunshine or fidgets about getting the suitcases out o: the hotel room before check-out time.

Anyone who's been through the mill will tell you that it would take at least ten volumes to describe every phase of planning for a hamfest or convention. And, beside that, the best way to learn is to get into the swim of things. In short, if you and your club aren't afraid of hard work, late hours, and last minute jitters followed by feelings of real accomplishment and wonderful memories, take some advice from our astronauts, and GO! . . . W5NQQ

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